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Privacy Notice & GDPR Compliance

Last updated: 1 July 2025

Your privacy is important to us. This Privacy Notice explains how we collect, use, store, and protect your personal data when you use our website to book and manage time slots.

1. Who We Are

JWMap.co.uk is a custom-made web-based platform that allows users to book time slots on a shared calendar. Tim W of the Prettygate Congregation is the data controller of the personal information you provide JWMap.co.uk.

If you have any questions or concerns about this notice, you can contact us at:
📧 Email: [email protected]

2. What Data We Collect

When you register or use our services, we collect the following information:

First Name
Last Name
Email Address
Phone Number
Congregation Name

We do not collect special category data and users are asked not to include such data in bookings.

3. How We Use Your Data

We use your data to:

Create and manage your user account
Authenticate access to the platform
Allow booking and managing calendar time slots
Communicate about your bookings or account

Note: Your phone number will be visible to other users alongside your bookings to support coordination and communication. We do not use your data for marketing.

4. Lawful Basis for Processing

Under the UK GDPR, we rely on:

Consent – for account creation and communications (you may withdraw consent at any time)
Legitimate interests – for platform functionality and user coordination

5. How We Share Your Data

Your data is only visible to other users of this application as needed for functionality. It is not shared outside the platform, nor is it sold or rented to third parties.

6. How Long We Keep Your Data

We retain your data:

While your account is active
Until you delete your account or request data deletion

7. Your Rights Under UK GDPR

You have the right to:

Access your submitted personal data
Correct inaccuracies in your data
Request deletion of your data

To exercise these rights, contact us.

8. Data Security

We apply appropriate technical and organizational measures including:

Password encryption and HTTPS
Restricted access to personal data
Regular system security monitoring

9. Changes to This Privacy Notice

We may update this notice occasionally. Updates will be posted here and, if appropriate, notified via email.

Consent Management

By creating an account and using JWMap.co.uk, you explicitly consent to the collection and processing of your personal data (first name, last name, email, password, congregation name) for booking and account management.

You can delete your account at any time by contacting us at [email protected]. If you do not consent to this processing, please do not use the booking services.